HR Employment Specialist
4.
0 Towson, MD Towson, MD Contract Contract $42 an hour $42 an hour 1 day ago 1 day ago 1 day ago Position:
HR Investigations & Records Representative Location:
Towson, MD 21204 Duration:
12
months contract with possibility of extension Description:
Serves as the Client liaison to employees, administrators, external agencies, and others regarding fingerprinting matters and the completion of the I-9 process.
Provides a high-level of customer service, ensuring compliance with Client regulations and policies, explaining policies and procedures thoroughly.
Gathers and assembles incomplete fingerprinting data.
Sets up and monitors process for employees who have not completed the fingerprinting process and brings unresolved compliance issues to supervisor in a timely manner.
Performs the data entry and maintenance of fingerprint information in the human resources information system, as part of the background investigation process.
Distributes fingerprinting cards to cleared candidates.
Serves as office's webmaster.
Generates and revises content for web pages.
Ensures information, including processes and forms, located on the office website are current, accurate, and accessible.
Facilitates the notifications and communications related to the administrative leave process, including contacting employees and supervisors, ensuring required forms and letters are disseminated, confirming alternate work locations and monitoring payroll.
Initiates the process for management referrals by entering the data in the case management system and forwards to staff for follow-up.
Gathers and reviews information in support of internal and external audits to ensure agency compliance.
Verifies compliance of fingerprinting and reprint audit requests and resolves any discrepancies.
Prepares and maintains the fingerprinting and audit databases.
Transmits fingerprinting database to appropriate Human Resource information systems.
Creates and runs reports.
Updates expenses in draft monthly budget report for supervisor's approval.
Regularly monitors pending background check clearance files and serves as the Client liaison for information and reconciliation of data.
Troubleshoots employee issues with Criminal Justice Information Systems (CJIS) and brings unresolved issues to supervisor.
Regularly monitors the CJIS alerts and identifies employees who have been involved with law enforcement.
Communicates with employees and schedules appointments for them to meet with investigative staff.
Prepares the post-employment file and monitors court hearings and dispositions.
Creates and maintains confidential employee records.
Responsible for the maintenance of the paper and/or electronic records management system, including I-9 forms.
Maintains confidential information and ensures recordkeeping is compliant with audit and retention/destruction requirements.
Prepares and issues identification badges and maintains log.
Takes photos, distributes badges and reviews with employees their responsibilities regarding such badges.
Responds to customer inquiries.
Provides assistance and information to customers on office services, policies and procedures and trainings.
Provides assistance to administrators and office heads on matters for review.
Participates in preparation and presentation of video trainings.
Performs other related duties as assigned.
MINIMUM
Qualifications:
Education, Training and
Experience:
Possession of a high school diploma or an appropriate equivalent.
Four years' experience performing administrative and complex clerical duties, to include composition of documents and creation and maintenance of spreadsheets.
Experience with time and attendance software preferred.
Possession of 30 college credits preferred.
Note:
Other combinations of applicable education, training, and experience that provide the knowledge, skills, and abilities necessary to perform effectively in the class may be considered.
Knowledge, Skills, and Abilities:
Knowledge of office practices and procedures.
Knowledge of filing systems.
Knowledge of spelling, grammar, and arithmetic.
Knowledge of personal computers and office software packages.
Knowledge of automated office systems.
Skill in creating and maintaining spreadsheets, documents, logs and databases using appropriate software as designated by Client.
Skill in setting up and maintaining filing systems.
Skill in gathering and compiling information for reports.
Skill in composing correspondence and memoranda.
Skill in operating personal computers and related office equipment.
Attention to detail and excellent follow-up skills.
Ability to provide superior customer service.
Ability to manage confidential information effectively.
Ability to communicate effectively.
Ability to follow rules and regulations.
Ability to establish and maintain effective working relationships.
Ability to plan and carry out successive steps and resolve problems.
Job Type:
Contract Salary:
$42.
00 per hour Schedule:
8 hour shift Day shift Monday to Friday Education:
Bachelor's (Preferred)
Experience:
Human resources:
5 years (Preferred) Employee Law:
5 years (Preferred) Investigations & Records:
4 years (Preferred) Work Location:
In person Serves as the Client liaison to employees, administrators, external agencies, and others regarding fingerprinting matters and the completion of the I-9 process.
Provides a high-level of customer service, ensuring compliance with Client regulations and policies, explaining policies and procedures thoroughly.
.
Estimated Salary: $20 to $28 per hour based on qualifications.
0 Towson, MD Towson, MD Contract Contract $42 an hour $42 an hour 1 day ago 1 day ago 1 day ago Position:
HR Investigations & Records Representative Location:
Towson, MD 21204 Duration:
12
months contract with possibility of extension Description:
Serves as the Client liaison to employees, administrators, external agencies, and others regarding fingerprinting matters and the completion of the I-9 process.
Provides a high-level of customer service, ensuring compliance with Client regulations and policies, explaining policies and procedures thoroughly.
Gathers and assembles incomplete fingerprinting data.
Sets up and monitors process for employees who have not completed the fingerprinting process and brings unresolved compliance issues to supervisor in a timely manner.
Performs the data entry and maintenance of fingerprint information in the human resources information system, as part of the background investigation process.
Distributes fingerprinting cards to cleared candidates.
Serves as office's webmaster.
Generates and revises content for web pages.
Ensures information, including processes and forms, located on the office website are current, accurate, and accessible.
Facilitates the notifications and communications related to the administrative leave process, including contacting employees and supervisors, ensuring required forms and letters are disseminated, confirming alternate work locations and monitoring payroll.
Initiates the process for management referrals by entering the data in the case management system and forwards to staff for follow-up.
Gathers and reviews information in support of internal and external audits to ensure agency compliance.
Verifies compliance of fingerprinting and reprint audit requests and resolves any discrepancies.
Prepares and maintains the fingerprinting and audit databases.
Transmits fingerprinting database to appropriate Human Resource information systems.
Creates and runs reports.
Updates expenses in draft monthly budget report for supervisor's approval.
Regularly monitors pending background check clearance files and serves as the Client liaison for information and reconciliation of data.
Troubleshoots employee issues with Criminal Justice Information Systems (CJIS) and brings unresolved issues to supervisor.
Regularly monitors the CJIS alerts and identifies employees who have been involved with law enforcement.
Communicates with employees and schedules appointments for them to meet with investigative staff.
Prepares the post-employment file and monitors court hearings and dispositions.
Creates and maintains confidential employee records.
Responsible for the maintenance of the paper and/or electronic records management system, including I-9 forms.
Maintains confidential information and ensures recordkeeping is compliant with audit and retention/destruction requirements.
Prepares and issues identification badges and maintains log.
Takes photos, distributes badges and reviews with employees their responsibilities regarding such badges.
Responds to customer inquiries.
Provides assistance and information to customers on office services, policies and procedures and trainings.
Provides assistance to administrators and office heads on matters for review.
Participates in preparation and presentation of video trainings.
Performs other related duties as assigned.
MINIMUM
Qualifications:
Education, Training and
Experience:
Possession of a high school diploma or an appropriate equivalent.
Four years' experience performing administrative and complex clerical duties, to include composition of documents and creation and maintenance of spreadsheets.
Experience with time and attendance software preferred.
Possession of 30 college credits preferred.
Note:
Other combinations of applicable education, training, and experience that provide the knowledge, skills, and abilities necessary to perform effectively in the class may be considered.
Knowledge, Skills, and Abilities:
Knowledge of office practices and procedures.
Knowledge of filing systems.
Knowledge of spelling, grammar, and arithmetic.
Knowledge of personal computers and office software packages.
Knowledge of automated office systems.
Skill in creating and maintaining spreadsheets, documents, logs and databases using appropriate software as designated by Client.
Skill in setting up and maintaining filing systems.
Skill in gathering and compiling information for reports.
Skill in composing correspondence and memoranda.
Skill in operating personal computers and related office equipment.
Attention to detail and excellent follow-up skills.
Ability to provide superior customer service.
Ability to manage confidential information effectively.
Ability to communicate effectively.
Ability to follow rules and regulations.
Ability to establish and maintain effective working relationships.
Ability to plan and carry out successive steps and resolve problems.
Job Type:
Contract Salary:
$42.
00 per hour Schedule:
8 hour shift Day shift Monday to Friday Education:
Bachelor's (Preferred)
Experience:
Human resources:
5 years (Preferred) Employee Law:
5 years (Preferred) Investigations & Records:
4 years (Preferred) Work Location:
In person Serves as the Client liaison to employees, administrators, external agencies, and others regarding fingerprinting matters and the completion of the I-9 process.
Provides a high-level of customer service, ensuring compliance with Client regulations and policies, explaining policies and procedures thoroughly.
.
Estimated Salary: $20 to $28 per hour based on qualifications.
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