Vice President of Administration
Stouffer Legal is hiring a skilled and experienced Vice President of Administration to oversee the administrative functions of our law firm.
This role includes managing day-to-day operations, implementing best practices, and driving operational efficiency.
Key functional areas that this person will be responsible for are HR and Management, Finance and Operations, and IT and Facilities.
This is an opportunity to make a meaningful impact at a fast-growing company.
The ideal candidate is strategic, resourceful, and an integrator.
We have big growth plans, and this role will be integral to reaching these operational, hiring, and revenue goals.
A successful candidate will be:
An Integrator:
You are quick to connect people, processes, and tools to drive effective results.
Youre persuasive, communicative, detail-oriented, and a delegator.
Process-Oriented:
Youre familiar and comfortable with operational, HR, and financial processes.
You are strategic and can streamline processes to optimize workflows and drive results.
Innovative:
Youre curious, share your insights and give direction, and constantly leverage automation and technology.
The VP of Administration will report directly to the Owner.
You will operate as an extension of the Owner and carry out the vision, goals, and company initiatives of Stouffer Legal by driving culture, operations, and accountability.
Your role will ensure the firm is operating effectively across its 3 office locations and will improve and manage business operations.
You will manage a team of 6-8 direct reports that oversee customer service, paralegals, HR and accounting, and support staff.
Job Duties:
Finance and Operations Partner with Owner and strategic consultants to track, measure, and report on company-wide KPIs Support department leads and employees in process improvement and workflow optimization to ensure alignment with company objectives Manage company profitability and adherence to budgets by analyzing, reviewing, and impacting company P&L, balance sheets, and other financial reports Oversee and managerially support accounting to ensure accounts receivable and accounts payable are handled timely; run financial reports including actual vs.
budget, cash flow, company expenses, A/R, A/P, and P&L reports Oversee annual compliance, insurance, and risk mitigation as needed (e.
g.
OSHA, general liability insurance, workers comp claims, etc.
) Process payroll twice a month and bonus payrolls as needed using Quickbooks Online Issue client refunds when necessary HR and Management Conduct weekly 1:
1s with department leads and direct reports Regularly report back to Owner on company-wide updates and overall assessments of company status and project updates Lead company-wide meetings and weekly management meetings using Level 10 EOS-style format Be a presence in the office and offer support, guidance, leadership, and opportunities for training and education Manage HR Generalist who oversees all aspects of HR:
onboarding, offboarding, compliance with state and federal laws, payroll, benefits administration, personnel records, editing and updating employee handbook, conflict resolution and performance management Ad hoc administrative planning and special projects Open confidential mail each day and take necessary action Facilities and Information Technology Oversee maintenance of 3 physical offices and manage relations with vendors and landlords for maintenance, repairs, safety, security, and IT Open new office locations as needed Your work hours will be in the office 8:
00am-6:
00pm, Monday through Friday.
There will be infrequent engagements that take place on nights and weekends.
There will be occasional travel to conferences and important client meetings/events, including air travel.
This is not a remote position, and the office is located in Towson, Maryland.
Starting salary will range from $130k-$140k
discretionary bonus.
There is a clear growth path to become company President based on performance.
Benefits:
Relocation package available Eligible for benefits upon start date Health Insurance (CareFirst) with 50% company contribution Dental and Vision Insurance offered 401k Contribution with 3% match, no vesting period 3 weeks paid parental leave Short-term and Long-term Disability Insurance 100% paid by company Basic Group-Term Life Insurance 100% paid by company Pay day twice a month on the 7th and 21st Direct Deposit Available Paid-time off starts at 15 days per year and increases with tenure 7 paid holidays Employee discount Paid training There are additional perks including bagel breakfast on Fridays, free drinks in the fridge, two break rooms, and fridge on site.
The company closes down operations once a month for teambuilding activities and company training.
Job Requirements 5
years of hands-on experience with span of control of 20 or more employees, and a revenue budget of $10M or more Ability to prioritize multiple projects and deliverables to meet deadlines Proven HR experience across hiring, employee supervision, leadership, terminations, and performance management Skilled at giving and receiving feedback, holding team members accountable, and providing support on complex business challenges Experience working with different business software required, including oversight of accounting, billing, and software systems selection Proficient with MS Office (Outlook, Excel, Word, PowerPoint), accounting software like Quickbooks Online or other accounting tools, and ability to pick up technology quickly Demonstrated experience with financial analysis; experience creating, editing, and analyzing Excel spreadsheets to make data-driven decisions Highly effective communication skills (written, verbal, and interpersonal) with a demonstrated level of emotional intelligence and leadership qualities Exceptional critical thinking and problem-solving skills Culture champion with proven ability to reinforce company values, uplevel team members, and operate with diplomacy and empathy Passion for technology and process improvement PMP, Agile, Scrum, Six Sigma, or similar certifications preferred Experience with EOS model and the book Traction preferred Stouffer Legal is a local Estate Planning firm helping Maryland families plan ahead before a crisis happens.
Our practice was built on a strong pillar of constant research and development and partners with clients with an education-first approach.
This means upfront fixed fees and no-cost consultations.
Our founder, Britt Stouffer, founded the practice with the goal of innovation and differentiation.
We are committed to care, expertise, and a personalized touch and this approach is reflected in our world-class team.
We operate differently than most law firms and promote work-life balance, a collaborative culture of teamwork and support, and opportunity for professional development and continual learning.
We offer monthly team-building activities and events like scavenger hunts, murder mystery shows, bowling, and Top Golf! If youre looking for a fast-paced, friendly and welcoming work environment, wed like to hear from you! We greatly appreciate your interest and cant wait to receive your application.
Hiring Process:
Submit Application Phone Interview (15 minutes) Virtual Interview (60 minutes) on Zoom Complete personality assessment Submit supplementary application (You will receive a $150 gift card for completing this step) Virtual Interview (90 minutes) on Zoom Create your 30/60/90 day plan (You will receive another $150 gift card for completing this step) Lunch with the owner/hiring manager Half-day meet and greet with the executive team Job offer submitted Reference Checks Background Check You're hired! Recommended Skills Accounting Software Accounts Payable Accounts Receivable Administration Agile Methodology Assessments Estimated Salary: $20 to $28 per hour based on qualifications.
This role includes managing day-to-day operations, implementing best practices, and driving operational efficiency.
Key functional areas that this person will be responsible for are HR and Management, Finance and Operations, and IT and Facilities.
This is an opportunity to make a meaningful impact at a fast-growing company.
The ideal candidate is strategic, resourceful, and an integrator.
We have big growth plans, and this role will be integral to reaching these operational, hiring, and revenue goals.
A successful candidate will be:
An Integrator:
You are quick to connect people, processes, and tools to drive effective results.
Youre persuasive, communicative, detail-oriented, and a delegator.
Process-Oriented:
Youre familiar and comfortable with operational, HR, and financial processes.
You are strategic and can streamline processes to optimize workflows and drive results.
Innovative:
Youre curious, share your insights and give direction, and constantly leverage automation and technology.
The VP of Administration will report directly to the Owner.
You will operate as an extension of the Owner and carry out the vision, goals, and company initiatives of Stouffer Legal by driving culture, operations, and accountability.
Your role will ensure the firm is operating effectively across its 3 office locations and will improve and manage business operations.
You will manage a team of 6-8 direct reports that oversee customer service, paralegals, HR and accounting, and support staff.
Job Duties:
Finance and Operations Partner with Owner and strategic consultants to track, measure, and report on company-wide KPIs Support department leads and employees in process improvement and workflow optimization to ensure alignment with company objectives Manage company profitability and adherence to budgets by analyzing, reviewing, and impacting company P&L, balance sheets, and other financial reports Oversee and managerially support accounting to ensure accounts receivable and accounts payable are handled timely; run financial reports including actual vs.
budget, cash flow, company expenses, A/R, A/P, and P&L reports Oversee annual compliance, insurance, and risk mitigation as needed (e.
g.
OSHA, general liability insurance, workers comp claims, etc.
) Process payroll twice a month and bonus payrolls as needed using Quickbooks Online Issue client refunds when necessary HR and Management Conduct weekly 1:
1s with department leads and direct reports Regularly report back to Owner on company-wide updates and overall assessments of company status and project updates Lead company-wide meetings and weekly management meetings using Level 10 EOS-style format Be a presence in the office and offer support, guidance, leadership, and opportunities for training and education Manage HR Generalist who oversees all aspects of HR:
onboarding, offboarding, compliance with state and federal laws, payroll, benefits administration, personnel records, editing and updating employee handbook, conflict resolution and performance management Ad hoc administrative planning and special projects Open confidential mail each day and take necessary action Facilities and Information Technology Oversee maintenance of 3 physical offices and manage relations with vendors and landlords for maintenance, repairs, safety, security, and IT Open new office locations as needed Your work hours will be in the office 8:
00am-6:
00pm, Monday through Friday.
There will be infrequent engagements that take place on nights and weekends.
There will be occasional travel to conferences and important client meetings/events, including air travel.
This is not a remote position, and the office is located in Towson, Maryland.
Starting salary will range from $130k-$140k
discretionary bonus.
There is a clear growth path to become company President based on performance.
Benefits:
Relocation package available Eligible for benefits upon start date Health Insurance (CareFirst) with 50% company contribution Dental and Vision Insurance offered 401k Contribution with 3% match, no vesting period 3 weeks paid parental leave Short-term and Long-term Disability Insurance 100% paid by company Basic Group-Term Life Insurance 100% paid by company Pay day twice a month on the 7th and 21st Direct Deposit Available Paid-time off starts at 15 days per year and increases with tenure 7 paid holidays Employee discount Paid training There are additional perks including bagel breakfast on Fridays, free drinks in the fridge, two break rooms, and fridge on site.
The company closes down operations once a month for teambuilding activities and company training.
Job Requirements 5
years of hands-on experience with span of control of 20 or more employees, and a revenue budget of $10M or more Ability to prioritize multiple projects and deliverables to meet deadlines Proven HR experience across hiring, employee supervision, leadership, terminations, and performance management Skilled at giving and receiving feedback, holding team members accountable, and providing support on complex business challenges Experience working with different business software required, including oversight of accounting, billing, and software systems selection Proficient with MS Office (Outlook, Excel, Word, PowerPoint), accounting software like Quickbooks Online or other accounting tools, and ability to pick up technology quickly Demonstrated experience with financial analysis; experience creating, editing, and analyzing Excel spreadsheets to make data-driven decisions Highly effective communication skills (written, verbal, and interpersonal) with a demonstrated level of emotional intelligence and leadership qualities Exceptional critical thinking and problem-solving skills Culture champion with proven ability to reinforce company values, uplevel team members, and operate with diplomacy and empathy Passion for technology and process improvement PMP, Agile, Scrum, Six Sigma, or similar certifications preferred Experience with EOS model and the book Traction preferred Stouffer Legal is a local Estate Planning firm helping Maryland families plan ahead before a crisis happens.
Our practice was built on a strong pillar of constant research and development and partners with clients with an education-first approach.
This means upfront fixed fees and no-cost consultations.
Our founder, Britt Stouffer, founded the practice with the goal of innovation and differentiation.
We are committed to care, expertise, and a personalized touch and this approach is reflected in our world-class team.
We operate differently than most law firms and promote work-life balance, a collaborative culture of teamwork and support, and opportunity for professional development and continual learning.
We offer monthly team-building activities and events like scavenger hunts, murder mystery shows, bowling, and Top Golf! If youre looking for a fast-paced, friendly and welcoming work environment, wed like to hear from you! We greatly appreciate your interest and cant wait to receive your application.
Hiring Process:
Submit Application Phone Interview (15 minutes) Virtual Interview (60 minutes) on Zoom Complete personality assessment Submit supplementary application (You will receive a $150 gift card for completing this step) Virtual Interview (90 minutes) on Zoom Create your 30/60/90 day plan (You will receive another $150 gift card for completing this step) Lunch with the owner/hiring manager Half-day meet and greet with the executive team Job offer submitted Reference Checks Background Check You're hired! Recommended Skills Accounting Software Accounts Payable Accounts Receivable Administration Agile Methodology Assessments Estimated Salary: $20 to $28 per hour based on qualifications.
|
|
 | |
