Executive Personal Assistant
Blue Heron Transportation, LLC Blue Heron Transportation, LLC Towson, MD Towson, MD Full-time Full-time $17 - $22 an hour $17 - $22 an hour 15 hours ago 15 hours ago 15 hours ago About us We are professional, demanding and fast-paced.
Our work environment includes:
Work-from-home days Casual work attire Flexible working hours Position Overview:
We are seeking a highly organized and versatile individual to join our team as an Executive Personal Assistant.
As an integral member of our organization, you will provide comprehensive support to a busy business owner, managing both business and personal tasks efficiently.
The successful candidate will possess excellent communication skills, exceptional attention to detail, and the ability to handle a wide range of responsibilities with confidentiality, discretion, and professionalism.
Responsibilities:
Business Assistance:
Coordinate and manage the executive's calendar, scheduling meetings, appointments, and events, both internally and externally.
Prepare and edit correspondence, presentations, reports, and other documents.
Conduct research, compile data, and prepare briefing materials for meetings and presentations.
Act as a liaison between the executive and various stakeholders, maintaining effective communication channels.
Assist in preparing and monitoring budgets, expense reports, and financial documentation.
Coordinate travel arrangements, including flights, accommodations, and itineraries.
Personal Assistance:
Manage the executive's personal calendar, ensuring commitments and appointments are organized effectively.
Handle personal correspondence, emails, and phone calls with professionalism and discretion.
Arrange personal errands, appointments, and reservations, such as restaurant bookings and travel arrangements.
Assist with personal tasks, including shopping, gift selection, and special projects.
Oversee household staff, including housekeepers, gardeners, and contractors, ensuring efficient management of personal properties.
Communication and Relationship Management:
Screen and manage incoming calls, emails, and inquiries, prioritizing and responding in a timely manner.
Build and maintain strong relationships with internal and external stakeholders, including clients, partners, and staff.
Coordinate and facilitate effective communication between the executive and team members, ensuring the smooth flow of information.
Act as a point of contact for the executive, representing them professionally and diplomatically.
Confidentiality and Discretion:
Handle sensitive and confidential information with the utmost discretion and maintain a high level of confidentiality at all times.
Manage confidential files and records, ensuring proper storage, organization, and security protocols are followed.
Exercise sound judgment in decision-making, anticipating needs and addressing issues proactively.
Requirements:
Proven experience as an Executive Personal Assistant or similar role, preferably supporting senior executives.
Exceptional organizational and time management skills, with the ability to prioritize tasks effectively.
Excellent verbal and written communication skills, with a keen eye for detail.
Strong problem-solving abilities and the capacity to work under pressure.
Proficiency in using productivity tools, such as Microsoft Office Suite, Google Workspace Suite, calendar management software, and project management tools.
Ability to handle sensitive information and maintain strict confidentiality.
Flexibility to work outside regular business hours, as required.
Valid driver's license and willingness to perform occasional personal errands and travel with the executive.
Preference given to those with Apple/Mac computer and device experience and proficiency.
If you are a self-motivated individual with a proactive approach, adept at multitasking and capable of maintaining confidentiality, this role offers an exciting opportunity to work closely with a dynamic business owner.
Join our team and contribute to the success of our organization by providing exceptional support and assistance in both business and personal matters.
Job Type:
Full-time Pay:
$17.
00 - $22.
00 per hour
Benefits:
Flexible schedule Paid time off Parental leave Professional development assistance Tuition reimbursement Schedule:
8 hour shift No nights Ability to commute/relocate:
Towson, MD 21286:
Reliably commute or planning to relocate before starting work (Required) Work Location:
Hybrid remote in Towson, MD 21286.
Estimated Salary: $20 to $28 per hour based on qualifications.
Our work environment includes:
Work-from-home days Casual work attire Flexible working hours Position Overview:
We are seeking a highly organized and versatile individual to join our team as an Executive Personal Assistant.
As an integral member of our organization, you will provide comprehensive support to a busy business owner, managing both business and personal tasks efficiently.
The successful candidate will possess excellent communication skills, exceptional attention to detail, and the ability to handle a wide range of responsibilities with confidentiality, discretion, and professionalism.
Responsibilities:
Business Assistance:
Coordinate and manage the executive's calendar, scheduling meetings, appointments, and events, both internally and externally.
Prepare and edit correspondence, presentations, reports, and other documents.
Conduct research, compile data, and prepare briefing materials for meetings and presentations.
Act as a liaison between the executive and various stakeholders, maintaining effective communication channels.
Assist in preparing and monitoring budgets, expense reports, and financial documentation.
Coordinate travel arrangements, including flights, accommodations, and itineraries.
Personal Assistance:
Manage the executive's personal calendar, ensuring commitments and appointments are organized effectively.
Handle personal correspondence, emails, and phone calls with professionalism and discretion.
Arrange personal errands, appointments, and reservations, such as restaurant bookings and travel arrangements.
Assist with personal tasks, including shopping, gift selection, and special projects.
Oversee household staff, including housekeepers, gardeners, and contractors, ensuring efficient management of personal properties.
Communication and Relationship Management:
Screen and manage incoming calls, emails, and inquiries, prioritizing and responding in a timely manner.
Build and maintain strong relationships with internal and external stakeholders, including clients, partners, and staff.
Coordinate and facilitate effective communication between the executive and team members, ensuring the smooth flow of information.
Act as a point of contact for the executive, representing them professionally and diplomatically.
Confidentiality and Discretion:
Handle sensitive and confidential information with the utmost discretion and maintain a high level of confidentiality at all times.
Manage confidential files and records, ensuring proper storage, organization, and security protocols are followed.
Exercise sound judgment in decision-making, anticipating needs and addressing issues proactively.
Requirements:
Proven experience as an Executive Personal Assistant or similar role, preferably supporting senior executives.
Exceptional organizational and time management skills, with the ability to prioritize tasks effectively.
Excellent verbal and written communication skills, with a keen eye for detail.
Strong problem-solving abilities and the capacity to work under pressure.
Proficiency in using productivity tools, such as Microsoft Office Suite, Google Workspace Suite, calendar management software, and project management tools.
Ability to handle sensitive information and maintain strict confidentiality.
Flexibility to work outside regular business hours, as required.
Valid driver's license and willingness to perform occasional personal errands and travel with the executive.
Preference given to those with Apple/Mac computer and device experience and proficiency.
If you are a self-motivated individual with a proactive approach, adept at multitasking and capable of maintaining confidentiality, this role offers an exciting opportunity to work closely with a dynamic business owner.
Join our team and contribute to the success of our organization by providing exceptional support and assistance in both business and personal matters.
Job Type:
Full-time Pay:
$17.
00 - $22.
00 per hour
Benefits:
Flexible schedule Paid time off Parental leave Professional development assistance Tuition reimbursement Schedule:
8 hour shift No nights Ability to commute/relocate:
Towson, MD 21286:
Reliably commute or planning to relocate before starting work (Required) Work Location:
Hybrid remote in Towson, MD 21286.
Estimated Salary: $20 to $28 per hour based on qualifications.
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